Name, Objects and Membership
Section 1- This Association
shall be known as the South Atlantic Shrine Association and
composed of the Nobles located in Virginia, North Carolina, South
Carolina, West Virginia, Kentucky, Tennessee, and Georgia and such
other Shrine Temples as shall from time to time be invited to join.
Membership in this Association shall be limited to twenty.
Section 2 – The object of this
Association shall be to promote cordiality and friendship between
the Shriners composing this Association and to provide means for the
exchange of ideas.
Section 3 – An invitation to
join the Association may be extended by the Association to the
requesting Temple at the spring or annual session of the
Association. If the requesting Shrine Temple has been chartered by
Shriners International, the requesting Temple may be allowed to
participate in the Ceremonial functions of the Association but shall
not be allowed to vote on any question or participate in any of the
legal deliberations of the Association until a legal invitation to
join the Association has been made by the Association, accepted by
the Shrine Temple and approved by Shriners International and dues
paid to the Association.
Section 1 – The South Atlantic
Shrine Association shall meet twice annually, at such time and place
as shall have been determined by the Time and Place Committee, or by
a vote of a majority of the members at the previous meeting. The
Association shall hold a spring meeting each year and its annual
meeting in the autumn months of the year. Business of the
Association may be conducted at either meeting.
Section 2 – At every meeting
all questions shall be determined by a majority of those present and
actually voting, except amendments to these bylaws, as herein
provided. The presiding officer shall not vote except in case of a
tie; when he shall have the deciding vote.
Section 3 – The Welfare and
Advisory Committee and the Representatives of the Association shall
meet each year during the months of March or April and at the Fall
Annual meeting at the time and place determined by the President.
Section 4 – The President may
call special meetings in any emergency at any time and place. When
requested by twenty (20) members of the Association, representing at
least six (6) Shrine Temples, the President must call a special
meeting; written notice of any special meeting shall be given to
each Association member Temple, stating the business to be
considered at the special meeting.
Section 5 –Twenty-four (24)
members representing at least six (6) Shrine Temples shall
constitute a quorum for the transaction of business.
Section 6 – Written or email
notice of meetings of this Association shall be mailed at least ten
(10) days prior to the meetings by the Secretary of the Association
to the Recorder of each Shrine Temple,
Section 7 –
Electronic meetings may be permitted for both the Spring and Fall
Annual meetings if circumstances prevent an in-person meeting.
Section 1 – The Representatives
of the Association shall be composed of Potentates, Chief Rabbans,
Assistant Rabbans, Recorders and two additional Representatives to
be elected by each member Temple. All elected officers of the
Association, all Imperial Officers, and Past Imperial Potentates
within the jurisdiction of the Association shall be Representatives
at large with all rights and privileges. All Past Presidents of the
Association and all Past Potentates shall be Representatives “Ad
Vitem” with all rights and privileges. Those who have served as
Representatives for ten (10) years and have been elected to Emeritus
status by the Association shall be a Representative with all rights
and privileges for life.
Section 2 – Any Representative
who shall demit from the Shrine, or who is suspended or expelled by
any Temple composing this Association or found guilty of a felony or
a criminal offense involving moral turpitude, shall cease to be a
Section 3 –If for any cause a
Representative cannot attend any meetings, the Potentate may appoint
an alternate Representative to act in his place. The Recorder of the
Temple in which the vacancy occurs shall notify the secretary of the
Association no later than five (5) days prior to the spring or
annual meeting of the appointment.
Section 4 – The Recorder of
each Shrine Temple shall within thirty (30) days after election of
the Representatives, notify the Secretary/Treasurer of the
Association of the names and contact information including, address,
email address and telephone information of its Representatives.
Section 5 – Any Representative
who shall have been elected by his Temple for 10 years and has
attended the sessions to which elected, shall be entitled to the
rank and distinction of Emeritus Representative in the South
Atlantic Association. The records of his Temple and of this
Association shall confirm his election and attendance.
Officers, Their Titles, Election,
Tenure of Office
Section 1 – The officers of the
South Atlantic Shrine Association shall be as follows:
First Vice President
Second Vice President
Third Vice President
Fourth Vice President
Fifth Vice President
All of whom shall be Representatives
of this body.
The South Atlantic Shrine Association
has adopted a policy for the selection of its 5th Vice
President, the following rotation by areas. Beginning with Oleika
Temple in 2020, the fifth vice president shall be nominated on a
rotating basis by the member Shrine Temples of the South Atlantic
Shrine Association by the following regions and by charter date
within those regions: Region 1: Hejaz, Jamil, Omar, Alee;
Region 2: Oasis, Sudan, Amran, Yaarab; Region 3: Acca, Khedive,
Kazim, Jericho; Region 4 – Beni Kedem, Nemesis, Kerbela, Alhambra;
Region 5: Oleika, Rizpah, El Hasa, Kosair.
In the event the vacancy occurs at the
level of President, the First Vice President of the South Atlantic
Shrine Association shall assume office as acting President. This
action in no way shall affect the line of succession of the Member
Temple and their elected Vice Presidents nor their term as
Section 1 – The President is
the Executive Officer of the Association and shall preside over all
stated and special meetings.
Section 2 – When in his
judgment and the good of the Association requires a meeting; he
shall have the power to call special meetings of the Association,
specifying the business to be laid before it.
Section 3 – He may do all such
other acts and perform all such other duties, not inconsistent with
the bylaws, as, in his judgment, the interest of the Association
Section 4 – The following
standing committees, each consisting of the three (3)
Representatives of the Association except Time and Place, shall
either be appointed by the President or by the office held.
Credentials – The Fifth Vice
President shall chair the Credentials Committee and he shall examine
and report on the credentials of the Representatives to the
membership. This committee shall meet at both the Spring and Fall
meeting prior to the Business Meetings.
Finance and Audit – The Third
Vice President shall be chairman of the Finance and Audit Committee
and this committee shall examine the Books of the
Secretary/Treasurer and report at the annual meeting to the
Representatives such changes as the Committee may deem to be
appropriate and necessary. They shall meet with the incoming
President and Officers of the Association to review the
Association’s budget as well as the budget for the spring and annual
meetings prepared by the incoming President for the approval of the
Representatives of the Association. They shall receive from the
Director General the complete set of books of the spring and annual
meetings within sixty (60) days of the close of the meetings. They
shall review same and report their findings at the next meeting of
the Association to the Representatives. This
committee shall meet at both the Spring and Fall meeting prior to
the Business Meetings.
Necrology – The Necrology
Committee shall be composed of the Fourth Vice President as Chairman
and he will coordinate the program with the SASA Chaplin and shall
provide a fitting memorial service for the deceased Nobles who have
entered the unseen Temple since the last annual meeting. This
committee shall meet at both the Spring and Fall meeting prior to
the Business Meetings.
Time and Place – The Time and
Place Committee shall be composed of the First Vice President as
Chairman; the Second, Third and Fourth Vice Presidents and the
Secretary/Treasurer will serve as the committee. The
Secretary/Treasurer shall serve as Secretary of this Committee.
This Committee shall present its
report in writing to the membership at the next meeting following
its considerations, and the membership shall vote on the
recommendation of the Committee, and such vote will be binding on
the Association for three (3) years, except in cases of extreme
emergency, the Welfare and Advisory Committee may change the
location on the recommendation of the Time and Place Committee. This
committee shall meet at both the Spring and Fall meeting prior to
the Business Meetings.
Welfare and Advisory – The
welfare and Advisory Committee shall be composed of the Officers and
Past Presidents of the Association. The Committee shall meet prior
to the spring and annual meetings of the Association. As requested,
this Committee shall provide advice and assistance to the Officers
of the Association.
Nominating – The Nominating
Committee shall be appointed by the President and shall receive the
recommendation of the proper Temple whose turn it is to submit an
Officer nomination, subject to an inquiry. The Committee shall
investigate and report to the Association on matters referred to
them. This committee shall meet at both the Spring and Fall meeting
prior to the Business Meetings. (amended 3/23/2018)
Legal – The Legal Committee
shall be composed by the Second Vice President as Chairman and shall
review all contracts greater than $1,000, prior to the Association
entering same. They shall review all bylaw amendments as presented
from time to time. The chairman of the Committee shall appoint a
committee member who has a law background to serve as the
parliamentarian at all meetings of the Association, in his absence
the Second Vice President appoints another member of the Committee
to act as parliamentarian. This committee shall meet at both the
Spring and Fall meeting prior to the Business Meetings.
Section 5 – The President of the Association shall appoint a
Director General for the spring meeting and the annual meeting. The
President may also appoint an Assistant Director General for the
annual meeting who shall be a member of the Temple in whose
jurisdiction the annual meeting is to be held. The appointment of
the Assistant Director General shall be made with the approval of
the host Shrine Temple. The President may appoint a Treasurer to
serve for the Spring and/or Fall meetings. The Treasurer would be
responsible for receiving all fees paid at both meetings and he
shall be responsible for paying all invoices.
Basic financial statements of the Director
General shall be prepared in conformity with general accounting
principles, including providing all contracts, invoices, payments,
receipts and bank statements to be presented to the SASA
Secretary/Treasurer no later than December 1 each year. The
President shall notify the Secretary/Treasurer of this Association
of such appointments not later than sixty (60) days following the
First, Second, Third, Fourth, Fifth
Vice President’s Duties
Section 1 – In the event of the
death, removal or physical disability of the President, the Vice
Presidents shall, with full power, severally and respectively,
assume the responsibilities and discharge the duties of their
Superior Officers according to rank, until the disqualification is
removed. At all times each shall perform the duties appropriate to
his respective position.
Section 1 – The
Secretary/Treasurer shall attend all meetings of the Association and
keep a true record of all deliberations and transactions and
transcribe them in a book or electronic file for that purpose.
Section 2 – He shall collect
and receive all revenues and shall deposit the same in a bank or
trust account in the name of, and subject to the order of the South
Atlantic Shrine Association. He shall pay all invoices authorized by
the Association. Basic financial statements of the organization
shall be prepared in conformity with general accounting principles,
including providing all contracts, invoices, payments, receipts and
Section 3 – The
Secretary/Treasurer, in cooperation with the Board of Directors of
the Association and the Finance and Audit Committee, shall prepare
an annual operating budget for the Association and shall present
copies to the Welfare and Advisory Committee members prior to the
annual meeting of the Association. The Secretary/Treasurer shall
present a copy of the adopted budget to the Annual Meeting of the
Association for its information.
Section 4 – He shall, at each
annual meeting, give a correct amount of his receipts and
disbursements, and at the expiration of his term in office, he shall
deliver to his successor all moneys, books, paper, or other property
that may be in his possession or under his control as
Secretary/Treasurer. He shall have the custody of the Official Seal
and Affix it to all official communications, notify Members of the
Association of annual and special meetings and perform such other
duties pertaining to his office as may be required.
Section 5 – The
Secretary/Treasurer shall direct the Director General to prepare
uniform credential forms and mail and/or email them to the member
Shrine Temples in ample time for completion and presentation at all
annual and special meetings of the Association.
Section 6 – He shall be
compensated for his service an amount set by the Officers of the
Board of Directors
Section 1 – Board of Directors
– The Board of Directors shall consist of the elected officers of
Section 2 – Quorum – Four (4)
Directors shall constitute a quorum of the Board.
Section 3 – Meetings – The
Board of Directors shall meet on call of the President, who shall be
its chairman. He must call a meeting when requested by three (3) of
the Directors. Meetings may be conducted in person, by telephone or
other means of electronic communication by which all parties
may be connected and all comments and conclusions as well as a vote
on any resolution may be heard and/or observed by all members.
Section 4 – Notice – The
Secretary/Treasurer shall give not less than ten (10) days’ notice
to each Director of the time and place of the meeting. Notice may be
waived in writing prior to or subsequent to such a meeting.
Section 5 – Budgets – The First
Vice President, in conjunction with the Board of Directors, shall
prepare the proposed Association budget including the spring and
fall meetings for the ensuing year. The Secretary/Treasurer in
conjunction with the Board of Directors shall prepare an operating
budget for the upcoming year. The Board shall:
Report or cause to be reported to the
Representatives of the Association at the appropriated stated
meeting of the Association any proposals, for amendments to the
departures from the budgets and the reasons therefore, all changes
to the budges shall be subject to the approval of the
Cause copies of the complete budget
for the succeeding year to be made available upon request to each
Shrine Temple and Board member at least sever (7) days prior to the
meeting at which it shall be considered. The proposed budget shall
be in detail and in accordance with the Uniform Chart of the
Accounts prescribed by Shriners International together with the
amount budgeted for the preceding year.
Section 6- Multiple Budgets –
The Board of Directors shall provide an operating budget for the
spring and annual meetings and impose other conditions for the
management of its financial affairs.
Section 7 – Contracts – The
Board of Directors shall approve all contracts entered by the
Association with the same being approved by legal committee as
outlined in Article VII; however, council’s review shall be for
purposed of legal and policy sufficiency. Upon approval of the Board
of Directors all such contracts shall be presented to the
representatives for their approval.
Section 8 – Unauthorized Acts –
Except as specifically provided by the bylaws or resolution of the
Board of Directors, no Shrine Temple, Unit Association, Shrine Club,
group of persons, or person has the authority, express or implied,
to act as the agent of, to act on behalf of, or by his act or
omission to obligate or bind the association to any contract,
obligation or commitment or behalf of the Association.
Section 1 – The various
Uniformed Units of the Member Temples may, in accordance with the
bylaws of Shriners International, organize Associations for
providing entertainment for the members at the Annual Meeting, and
to encourage and promote the principals of Shrinedom.
Section 2 – Upon the formation
of an Association of Uniform Units, that Association shall present a
copy of its bylaws, or rules and regulations, to the President of
the Association for review, and if found in order they shall be
forwarded to the SASA officers for their approval. Amendments hereto
shall require the same review and approval.
Section 3 – The Uniform Units
shall report their officers who have been elected at the annual
meeting to the Secretary/Treasurer with thirty (30) days of said
election. They shall annually file a financial report with the
Finance and Audit Committee as prescribed by Shriners International.
Section 4 – The Uniform Units
shall coordinate their meetings in the spring and fall to be held in
conjunction with the dates approved by the Time and Place Committee
for SASA. A waiver may be submitted to the President for
consideration of Uniform Units to meet any other time if they cannot
comply with this section.
Section 1 – Registration Fee –
The Registration Fee for each Noble shall be paid to the Director
General before September 1st for the Annual Meeting and
before March 1st for the Spring meeting. A fee is not
required for the Ladies and Children of Nobles and an identification
badge shall be furnished upon request. (amended 3/23/2018)
The Potentates of member Shrine
Temples shall be responsible for ensuring that the registration fee
is paid for all Shriners under their jurisdiction attending the
spring and annual meetings of the Association.
Section 2 – Parade Order – The
Shrine Temple of the President of the Association shall be first in
the parade lineup. The remaining lineup shall be determined by lot
and conducted by the Director General at the previous Spring
Section 3 – Rooms – The
Potentates of SASA Member Temples shall be responsible for choosing
the number of rooms and hotels or motels for their Temple at the
Section 4 – The President of
SASA shall select the headquarters hotel or motel for the spring and
Section 1 – The annual dues for
each Member Shrine Temple in the Association shall be Five Hundred
Dollars ($500.00) due and payable prior to the Spring Meeting.
Seal of the Association
The Seal of the Association shall be
round, two inches in diameter, with the Association emblem in the
center, and around the edges between two (2) concentric circles the
words, “South Atlantic Shrine Association”,
Section 1 – Proposed amendments
to these bylaws shall be submitted in writing and filed with the
Secretary/Treasurer at least thirty (30) days prior to any meeting
of the Association. Notice of any proposed amendments shall be
included in the summons to Recorders of Member Shrine Temples for
that meeting. Any such amendment may be adopted by a vote of
two-thirds (2/3) of the Representatives voting provided, however,
that the Association may, with previous written notice, by a vote of
three-quarters (3/4) of the Representatives voting at the meeting,
amend these bylaws.
Section 2 – Proposed amendments
may be modified while under consideration at any meeting.
Modifications must be germane to the subject. The entire section to
be amended must be fully written out, as it will be read with the
proposed amendment including therein.
These bylaws of the South Atlantic
Shrine Association were approved this 23rd Day of March 2018 at its
As edited 9/19/2020 DLR